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ARCHIVE

  • Short Name:
    archive
    Rules:
    Access Archive (Opens in new window)
    Summary:
    Archive is a web application of discontinuance of files and electronic documents, which complies with thereon in the "4 / 2010, of January 8th, that regulates the schema national of interoperability in the field of electronic administration.
    Archive provides the necessary tools for the creation by a super-administrador of a system of administration and management multidepartmental File centres, as well as the integration into Archive of the corresponding consuming applications and the management of documents and electronic records referred by the same.
    Target audience:
    Any Public Administration
    Agencies Responsible:
    Political ministry Territorial and Public Function
    Secretariat of state of Public Function
    General Secretariat of Digital Administration
    Usage:
    Installable product
    Service in infrastructure network
    Service in network to end user
    Contact:

    Focus integrators and Developers (CAID)

    To communicate a high incidence or support request to the center of attention to Integrators and developers (CAID), fill in the following form:

    List of notifications of Archive

    Existe una lista de distribución para usuarios de Archive a través de la cual  se emiten notificaciones sobre:

    • New versions.
    • Changes in the platform.
    • Patches.
    • Problems / bugs relevant.
    • News

    To this list archive-avisos@listas-ctt.administracionelectronica.gob.es , se pueden suscribir usuarios, tanto gestores como personal técnico de las Administraciones Públicas que estén utilizando Archive. Para darse de alta puede utilizar el siguiente  link (Opens in new window) .

    Type of Solution:
    Infrastructure or common service, Implementation
    Status of the Solution:
    Introduction, production
    Organic Area:
    State
    Technical Area:
    Semantic assets, horizontal services for the AA.PP, support to the processing mail, electronic processing
    Functional Area:
    Government and the public Sector
    License:
    EUPL (European Public License)
    Interoperability level:
    Semantic, technical
    Programming language:
    J2EE, Web Services
    Operating system:
    Linux

    Description

    Archive is a web application of final file , which has operations to work with files and electronic documents. The operations available we can divide at roughly in:

    • Administration of a file.
    • Management of centres of File.
    • Metadata management of technical standards
    • Records management.
    • Transfer files between Files.
    • Generation of records of change of custody

    Files and documents will be imported and classified within files and documentary series, and will pass by various states (both automatically, as a manual), depending on the conservation policy assigned.

    Archive also provides, mechanisms of notification of changes of states that occurred in files, as well as various management modules (users and roles, files documentaries, classification SIA and / or functional).

    On the other hand, has a series of operations accessible via web services, such as sending KELLER search for files, or obtain records of income.

    Following the model OAIS file management, Archive covers the entire life cycle of documents and their successive phases of file in the long term.

     

    Permite generar, para cada Archivo y Serie Documental, los metadatos del Esquema de Metadatos de la Norma Técnica de Interoperabilidad de Política de Gestión de Documentos Electrónicos, necesarios para la gestión de Expedientes (como unidad atómica).Estas selecciones automáticamente se traducen en reglas de validación de los SIP (Submission Information Package) para que puedan, así, ser implementados por cada centro de Archivo.

    Includes tools for generating these SIPs, as well as a display of the AIP (Archival Information Package) that is generated internally in the software File.

    Análogamente, en el proceso de intercambio entre Archivos, permite la generación de DIPs (Dissemination Information Package) de manera semiautomática, para el traspaso entre centros de archivo compatibles con estos protocolos.

    In connection with conservation policies, allows the elimination permanent, partial, conservation permanent and pending Views.

    Among the features which are developing now includes, among others:

    • Documentation resealed
    • Massive format conversions

    Gestión avanzada de metadatos para la definición de los SIPs y AIPs.

    La aplicación se encuentra ya liberada con licencia EUPL y disponible para su reutilización.

    News

    02 March 2018

    Possibility to respond to requests for access to electronic file through dissemination packages Unshade accordion

    It has deployed the new version of Archive (1.2.5.5 version) which includes a number of new features and improvements. In particular, it is noteworthy developments include:

    • Rediseño de la interfaz de usuario. Se ha cambiado por completo el diseño de la interfaz, de manera que la aplicación posee ahora un diseño más atractivo y usable.
    • DIP package management (Dissemination Information Package). It has implemented a new functionality to generate packages power. With this new functionality is intended to respond to requests for access to the file you receive archivists. when an archivist receives a request for access to certain files of your electronic file, you must generate a new package of dissemination. This package will incorporate the files that should be provided to the applicant. Once the Archivist has included all files in the package of dissemination, you must close the package and generate a login credentials. The login credentials will generate indicating the person's NIF and will be sent to you by email together with the URL from which may consult the package of dissemination. Once the applicant receives these credentials, could access such URL to view or download the files.
    • Other fixes and improvements.
    05 October 2016

    New version 1.2.2.6 of ARCHIVE in production Unshade accordion

    On 5 October production has risen to the latest version of the application ARCHIVE. This version includes several fixes and improvements and new features relevant as:

    • Buscador elastic with:
      • Many filters
      • Information on the number of results
      • See detail of the file and the document from the results of the search engine
      • Functionality is added massively indexing of files and documents through its documentary series
    • Incorporación en el detalle de los Expedientes y Documentos de la información de los metadatos adicionales no eEMGDE
    • Inclusion of the option of index file and documents manually
    • Adds configuration to use as Redis cache in Archive
    • Adds section for administrators to consult the state of internal actions of Archive:
      • Status of indexing of files and documents.
      • Result of notifications of state changes to third
    • Modificación de servicio GenerarSIP, se permite generar SIP de ficheros grandes
    • New metadata of additional location in NAS
    • Mejora de la información al usuario cuando se solicita una transferencia manualmente
    23 September 2016

    Nueva guía rápida para las administraciones públicas usuarias del Sistema de gestión de archivo definitivo de expedientes electrónicos ENI - ARCHIVE Unshade accordion

    It has published a quick guide to administrations about Archive called "Archive in 3 steps", showing the main characteristics, current and future, the application of digital preservation.

    Además, se indican los pasos para solicitar accesos para probar la aplicación y otras cuestiones que pueden ser de interés.

    http://run.gob.es/archiveguia (Opens in new window)

    More information about the solution ARCHIVE in the CTT

    06 July 2016

    Publication of the new version of distributable v.1.2.1 ARCHIVE Unshade accordion

    Se ha publicado una nueva versión del paquete distribuible de la aplicación ARCHIVE. Al igual que la anterior versión, ésta incluye el código fuente con licencia EUPL así como los binarios, librerías y la documentación necesaria para su instalación.

    Las nuevas funcionalidades y correcciones incluyen la solución de varios bugs, mejora y rediseño de las pantallas de gestión de usuarios y aplicaciones remisoras de SIPs, mejora de los procesos de preingreso de expedientes, funcionalidad para comprobar la corrección de los servicios de notificación de las aplicaciones, mejora de la trazabilidad de las acciones sobre los expedientes, asignación de identificador único a cada SIP, etc.

    For more information go to http://administracionelectronica.gob.es/ctt/archive/descargas

    19 May 2016

    The new version distributable of ARCHIVE v1.2.0 EUPL licensed Unshade accordion

    It has released a new version of the package distributable implementation ARCHIVE. Like the previous version, This includes the source code under license EUPL as well as binaries, bookstores and the documentation for your installation.

    The new functionalities and correction include the improvement in the traceability of files, improvements in the transfer process, management of a greater number of types of signature, improvements in the performance of generation of SIPs, in addition to include the first version of the search API through elastic search.

    For more information go to http://administracionelectronica.gob.es/ctt/archive/descargas

    26 February 2016

    Publicación de la versión distribuible de ARCHIVE v1.0.0 con licencia EUPL Unshade accordion

    It has published the first version distributable implementation ARCHIVE. This version includes the source code under license EUPL as well as binaries, bookstores and the documentation for your installation.

    This distribution includes a version of ARCHIVE with the features that are currently available in the service in the cloud offered by the direction TIC. This service will evolve and periodically will be posted new versions of distributable package.

    For more information go to http://administracionelectronica.gob.es/ctt/archive/descargas

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