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  • Short Name:
    Access Archive (Opens in new window)
    Archive is a web application of discontinuance of files and electronic documents, which complies with thereon in the " 4 / 2010, of January 8th, that regulates the schema national of interoperability in the field of electronic administration.
    Archive provides the necessary tools for the creation by a super-administrador of a system of administration and management multidepartmental File centres, as well as the integration into Archive of the corresponding consuming applications and the management of documents and electronic records referred by the same.
    Target audience:
    Any Public Administration
    Agencies Responsible:
    Political ministry Territorial and Public Function
    Secretariat of state of Public Function
    General Secretariat of Digital Administration
    Installable product, service in network infrastructure, service in network to end user

    Focus integrators and Developers (CAID)

    To communicate a high incidence or support request to the center of attention to Integrators and developers (CAID), fill in the following form:

    List of notifications of Archive

    There is a distribution list for users of Archive through which are broadcast notifications on:

    • New versions.
    • Changes in the platform.
    • Patches.
    • Problems / bugs relevant.
    • News

    To this list , you can subscribe to users, both technical staff and managers of public administrations that are using Archive. to register you can use the following link (Opens in new window) .

    Type of Solution:
    Infrastructure or common service, Implementation
    Status of the Solution:
    Introduction, production
    Organic area:
    Technical area:
    Semantic assets, horizontal services for the AA.PP, support to the processing mail, electronic processing
    Functional area:
    EUPL (European Public License)
    Interoperability level:
    Semantic, technical
    Programming language:
    J2EE, Web Services
    Operating system:


    Archive is a web application of final file , which has operations to work with files and electronic documents. The operations available we can divide at roughly in:

    • Administration of a file.
    • Management of centres of File.
    • Metadata management of technical standards
    • Records management.
    • Transfer files between Files.
    • Generation of records of change of custody

    Files and documents will be imported and classified within files and documentary series, and will pass by various states (both automatically, as a manual), depending on the conservation policy assigned.

    Archive also provides, mechanisms of notification of changes of states that occurred in files, as well as various management modules (users and roles, files documentaries, classification SIA and / or functional).

    On the other hand, has a series of operations accessible via web services, such as sending KELLER search for files, or obtain records of income.

    Following the model OAIS file management, Archive covers the entire life cycle of documents and their successive phases of file in the long term.


    Allows to generate, for each file and Documentary Series, the metadata of metadata Schema of the technical standard of interoperability of policy of electronic document management, needed to manage Files (as atomic unit) .Estas selections automatically translate into validation rules of SIP (Submission Information Package) so that they can thus be implemented by each center of File.

    Includes tools for generating these SIPs, as well as a display of the AIP (Archival Information Package) that is generated internally in the software File.

    Similarly, in the process of exchange between files, allows Taken From generation (Dissemination Information Package) so semiautomatic, for the transfer between centres of file compatible with these protocols.

    In connection with conservation policies, allows the elimination permanent, partial, conservation permanent and pending Views.

    Among the features which are developing now includes, among others:

    • Documentation resealed
    • Massive format conversions

    Advanced management of metadata for defining and AIPs SIPs.

    The application is already released under license EUPL and available for reuse.


    02 March 2018

    Possibility to respond to requests for access to electronic file through dissemination packages Unshade accordion

    It has deployed the new version of Archive ( version) which includes a number of new features and improvements. In particular, it is noteworthy developments include:

    • Redesign of the user interface. It has completely changed the interface design, so that the application has now a more attractive design and usable.
    • DIP package management (Dissemination Information Package). It has implemented a new functionality to generate packages power. With this new functionality is intended to respond to requests for access to the file you receive archivists. when an archivist receives a request for access to certain files of your electronic file, you must generate a new package of dissemination. This package will incorporate the files that should be provided to the applicant. Once the Archivist has included all files in the package of dissemination, you must close the package and generate a login credentials. The login credentials will generate indicating the person's NIF and will be sent to you by email together with the URL from which may consult the package of dissemination. Once the applicant receives these credentials, could access such URL to view or download the files.
    • Other fixes and improvements.
    05 October 2016

    New version of ARCHIVE in production Unshade accordion

    On 5 October production has risen to the latest version of the application ARCHIVE. This version includes several fixes and improvements and new features relevant as:

    • Buscador elastic with:
      • Many filters
      • Information on the number of results
      • See detail of the file and the document from the results of the search engine
      • Functionality is added massively indexing of files and documents through its documentary series
    • Incorporation into the detail of files and documents of the information of additional metadata eEMGDE not
    • Inclusion of the option of index file and documents manually
    • Adds configuration to use as Redis cache in Archive
    • Adds section for administrators to consult the state of internal actions of Archive:
      • Status of indexing of files and documents.
      • Result of notifications of state changes to third
    • Modification of service GenerarSIP, it allows you to generate large files KELLER
    • New metadata of additional location in NAS
    • Improved information the user when requesting a transfer manually
    23 September 2016

    New quick guide for public administrations who use the system of management of discontinuance of electronic records ENI - ARCHIVE Unshade accordion

    It has published a quick guide to administrations about Archive called "Archive in 3 steps", showing the main characteristics, current and future, the application of digital preservation.

    Moreover, indicates the steps to seek accesses to test the application, and other issues that may be of interest. (Opens in new window)

    More information about the solution ARCHIVE in the CTT

    06 July 2016

    Publication of the new version of distributable v.1.2.1 ARCHIVE Unshade accordion

    It has released a new version of the package distributable implementation ARCHIVE. Like the previous version, This includes the source code under license EUPL as well as binaries, bookstores and the documentation for your installation.

    The new functionalities and correction include the solution of several bugs, improvement and redesign of the screens of user management and applications of SIPs remisoras, improving incepted processes of files, functionality to check the correction of the notification services applications, improving traceability of actions on the files, allocation of unique identifier to each SIP, etc.

    For more information go to

    19 May 2016

    The new version distributable of ARCHIVE v1.2.0 EUPL licensed Unshade accordion

    It has released a new version of the package distributable implementation ARCHIVE. Like the previous version, This includes the source code under license EUPL as well as binaries, bookstores and the documentation for your installation.

    The new functionalities and correction include the improvement in the traceability of files, improvements in the transfer process, management of a greater number of types of signature, improvements in the performance of generation of SIPs, in addition to include the first version of the search API through elastic search.

    For more information go to

    26 February 2016

    The publication distributable version of ARCHIVE v1.0.0 EUPL licensed Unshade accordion

    It has published the first version distributable implementation ARCHIVE. This version includes the source code under license EUPL as well as binaries, bookstores and the documentation for your installation.

    This distribution includes a version of ARCHIVE with the features that are currently available in the service in the cloud offered by the direction TIC. This service will evolve and periodically will be posted new versions of distributable package.

    For more information go to


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