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Metadata

The metadata of document management serve to identify, authenticate and contextualizing documents. While a metadata schema defined the incorporation and metadata management of electronic documents throughout their life cycle. This section provides resources related to the metadata Schema for the management of Electronic document.

Metadata document management

The generic definition of ‘ metadata ’, as shown in the national Schema Interoperability, is “ data that defines and describes other data ". There are different types of metadata according to their implementation.

The article 42 of the royal decree 1671/2009 (Opens in new window) , 6 November, to develop common provisions on electronic documents, defines ‘ metadata ’ as “ any kind of information in electronic form associated with electronic documents, instrumental nature and independent of its contents, for the immediate and automatable knowledge of any of its characteristics, with the aim of ensuring the availability, access, conservation and interoperability of the document itself ”.

The Royal Decree 4/2010 also defines ‘ metadata records management ’ as “ structured information or semiestructurada that makes possible the creation, management and use of documents over time in the context of its creation. The metadata of document management serve to identify, authenticate and contextualizing documents, and similarly to people, processes and systems that create, manage, service and using ”.

Likewise, defines ‘ metadata schema ’ as “ instrument which defines the incorporation and metadata management of content, context and structure of electronic documents throughout their life cycle. ”

The document and electronic file minimum metadata are mandatory and can incorporate complementary metadata. Norma Técnica de Interoperabilidad de Política de gestión de documentos electrónicos trafficking in his VII allocation of metadata.

The Metadata schema for the management of Electronic Document (e-EMGDE) (Opens in new window) , mencionado por la norma técnica de interoperabilidad de Política de gestión de documentos electrónicos en su apartado VII.4, podrá ser usado como referencia y herramienta de apoyo para la adecuación de cada organización a los requisitos de interoperabilidad en materia de gestión de documentos.

The schema e-EMGDE states:

  • El modelo conceptual en el que se apoya el modelo de metadatos, sus propiedades y su lógica subyacente.
  • La descripción de cada uno de los elementos y sub-elementos de metadatos, a través de la descripción de cada una de sus características: definición, propósito, obligatoriedad, etc.
  • Values schemes required to complete the values of the elements of metadata relevant.
  • References to standards used as a basis, as well as other rules of possible usefulness.

The Example of application of metadata Schema for the management of Electronic Document (e-EMGDE) (Opens in new window) shows an example of how to apply the outline of metadata for the management of Electronic Document for an electronic document that will be exchanged and, therefore, must contain the minimum mandatory metadata from a functional perspective.

 

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