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Metadata

The metadata of document management serve to identify, authenticate and contextualizing documents. While a metadata schema defined the incorporation and metadata management of electronic documents throughout their life cycle. This section provides resources related to the metadata Schema for the management of Electronic document.

Metadata document management

La definición genérica de ‘metadato’, según figura en el Esquema Nacional de Interoperabilidad, es “dato que define y describe otros datos". Existen diferentes tipos de metadatos según su aplicación.

The article 42 of the royal decree 1671 / 2009 (Opens in new window) , de 6 de noviembre, al desarrollar las disposiciones comunes sobre los documentos electrónicos, define ‘metadato’ como “cualquier tipo de información en forma electrónica asociada a los documentos electrónicos, de carácter instrumental e independiente de su contenido, destinada al conocimiento inmediato y automatizable de alguna de sus características, con la finalidad de garantizar la disponibilidad, el acceso, la conservación y la interoperabilidad del propio documento”.

The Royal Decree 4 / 2010 also defines ‘ metadata records management ’ as “ structured information or semiestructurada that makes possible the creation, management and use of documents over time in the context of its creation. The metadata of document management serve to identify, authenticate and contextualizing documents, and similarly to people, processes and systems that create, manage, service and using ”.

Likewise, defines ‘ metadata schema ’ as “ instrument which defines the incorporation and metadata management of content, context and structure of electronic documents throughout their life cycle. ”

The document and electronic file minimum metadata are mandatory and can incorporate complementary metadata. Norma Técnica de Interoperabilidad de Política de gestión de documentos electrónicos trafficking in his VII allocation of metadata.

The Metadata schema for the management of Electronic Document (e-EMGDE) (Opens in new window) mentioned by the technical standard of interoperability of policy of electronic document management (VII.4, may be used as a reference and support tool for the adequacy of each organization to the requirements of interoperability in management of documents.

The schema e-EMGDE states:

  • El modelo conceptual en el que se apoya el modelo de metadatos, sus propiedades y su lógica subyacente.
  • The description of each of the elements and metadata sub-elementos, through the description of each of its features: definition, purpose, compulsion, etc.
  • Los esquemas de valores necesarios para cumplimentar los valores de los elementos de metadatos pertinentes.
  • References to standards used as a basis, as well as other rules of possible usefulness.

The Ejemplo de aplicación del Esquema de Metadatos para la Gestión del Documento Electrónico (e-EMGDE) (Opens in new window) shows an example of how to apply the outline of metadata for the management of Electronic Document for an electronic document that will be exchanged and, therefore, must contain the minimum mandatory metadata from a functional perspective.

 

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