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Integrated management of registration services (SONG)

  • Short Name:
    CONSERVATIONISTS
    Summary:
    CONSERVATIONISTS (integrated management of registration services) is an integral solution of registration which works in cloud mode to provide the service for any public body, that covers both the management of their registration offices input/output as the reception and dispatch of rows in target tramitadoras units of documentation.

    The SONG registration service is the centrepiece of the Shared Service registration management.
    The application allows the digitization of the documentation provided by the citizen in offices, and having certification SICRES 3.0 enables the exchange of rows in electronic format with other agencies connected to the platform SIR.
    Para solicitar el servicio GEISER es necesario firmar un Convenio. Toda la información se encuentra en la pestaña Descargas: Instrumento Jurídico para el Consumo del Servicio
    Target audience:
    Diputaciones, Consells y Cabildos , AGE , Ayuntamientos de gran población , CCAA
    Agencies Responsible:
    Ministry of economic affairs and Digital Transformation
    Secretariat of digitization status and Artificial intelligence
    General Secretariat of Digital Administration
    Usage:
    Service in network to end user
    Contact:

    Focus integrators and Developers (CAID):  

    https :// ssweb.seap.minhap.es/help/consultation/conservationists

    List of notifications:

    Existe una lista de distribución para los usuarios GEISER, a través de la cual se emiten notificaciones sobre:

    • Changes in the implementation
    • Incidences and problems
    • News

    Los usuarios tanto gestores como personal técnico de las Administraciones Públicas, se pueden suscribir a esta lista si desean recibir este tipo de avisos. Pueden darse de alta en el siguiente   link (Opens in new window) .

    Type of Solution:
    Infrastructure or common service
    Status of the Solution:
    Production
    Organic Area:
    State
    Technical Area:
    Servicios horizontales para las AA.PP , Sitios web, sedes electrónicas y atención al ciudadano , Soporte a la tramitación electrónica
    Functional Area:
    Government and the public Sector
    License:
    Not implemented
    Interoperability level:
    Technical
    Programming language:
    JAVA
    Operating system:
    Any

    Description

    El servicio de registro GEISER es la pieza principal  del Servicio Compartido de Gestión de Registro.

    El servicio GEISER es actualmente de uso obligatorio para toda la AGE y sus OO.PP. El Comité Ejecutivo de la Comisión de Estrategia TIC podrá autorizar la excepción a aquellas unidades que dispongan de soluciones de registro específicas operativas y proporcionen las funcionalidades equivalentes o superiores a las del servicio compartido, cuando justifiquen que la estructura de costes de su solución, los costes de migración a la solución compartida y los requerimientos específicos y de integración con su arquitectura aconsejan el mantenimiento de la solución específica, así como cuando se evidencien razones de incapacidad del servicio común de implementar funcionalidades específicas que se identifiquen como imprescindibles para la Gestión del Organismo. En todos los casos, sin excepción alguna, será obligatoria la integración con el SIR de las soluciones específicas atendiendo al Esquema Nacional de Interoperabilidad, ENI y a los requerimientos legales contemplados en la Ley 39/2015, de 1 de octubre, del Procedimiento Administrativo Común de las Administraciones Públicas ( https :// boe.es/daily _ boe/txt.php? id = BOE-A-2015-10565 ).

    La incorporación de una entidad al sistema puede realizarse de inmediato ya que en la actualidad se cuenta con el sistema denominado GEISER, desarrollado por la SGAD, que satisface los requisitos de esta solución integral de registro y se encuentra plenamente operativo.
    Nevertheless, the agency to accede to the service should conduct an alignment of their human means (education and training of users), materials (scanners installation in positions of users) and technicians (integration with sectoral applications, in his case).

    GEISER es una solución integral de registro adecuada para cualquier organismo público, prestada en modo nube y que proporciona los servicios de Registro Electrónico, Registro Presencial, Intercambio de Registros Internos y Externos (a través de la plataforma del Sistema de Interconexión de Registros, SIR).

    Its main features are:

    • Use service mode (in the cloud).
    • Sólo requiere conexión a internet desde la Red SARA, certificado digital y escaner.
    • Posee su propio libro de registro por lo cual sirve tanto para el registro de los propios asientos como los que están destinados hacia otras Administraciones ( a través de la plataforma SIR).
    • Dispone de servicios web que permiten utilizar la información de GEISER por otros sistemas o aplicaciones.
    • Permite la distribución de los asientos registrales a las unidades de tramitación.
    • Currently offers its use in the area of the state administration through convention. For more information about the legal instrument of the application of service:

    https :// administracionelectronica.gob.es/ctt conservationists/downloads/

    The application CONSERVATIONISTS covers all the management needs of the documentation submitted by citizens in registry offices presencial of administrations, as well as the needs of registration of electronic headquarters. Also covers the management of reception and sending of rows between units tramitadoras receivers of the documentation they serve registry offices with SONG.

    CONSERVATIONISTS ensures the deletion of paper movement through the digitization of the documentation provided by the citizen in the offices serving the national Schema Interoperability, sharing records in electronic format with all administrations integrated into SIR, and integration with processing applications for the exchange of seats and documentation, as well as the legal requirements under the law 39/2015, 1 October, Common Administrative procedure of public administrations ( https :// boe.es/daily _ boe/txt.php? id = BOE-A-2015-10565 ).

    In registry offices, CONSERVATIONISTS manages the records of entry/exit, allowing both traditional management in role as the digitization of the documentation submitted, complying with the technical standards of interoperability and with full legal guarantee.

    CONSERVATIONISTS allows the exchange with other agencies integrated into the platform SIR having the certification SICRES 3.0, as well as manage the exchange of physical documentation with any unit of the different Public administrations.

    En las unidades de tramitación, GEISER gestiona todos sus intercambios de documentación tanto en formato físico como electrónico:

    • Reception of documentation from the registry office.
    • Creation of official trips to other agencies (allowing your shipment electronically via SIR for those integrated agencies) or to citizens.
    • Exchange with other units tramitadoras the agency.

    El servicio GEISER ofrece las siguientes funcionalidades en las oficinas de registro:

    • Alta de asientos de entrada en el registro oficial, permitiendo la digitalización de la documentación presentada por el ciudadano.
    • Transfer of the documentation tramitadoras units.
    • Exchange with other offices of row by SIR platform.
    • Management of rejections and replay of seats.
    • Validation of exit seats emitted by tramitadoras units.
    • Shipments of physical documentation.
    • Management of the log book: copy templates, lists, searches, editing, etc.

    The following features tramitadoras units:

    • Reception of the documentation provided by the registry office, with the possibility of rejection and forwarding.
    • Transfer of seats at sub-unidades dependent on the unity of its own.
    • Record exchange with other units tramitadoras.
    • Generation of official exit seats, both to agencies (with the possibility of electronic format for the integrated into the network system records, SIR) as citizens.
    • Sub-unidades management of their own.
    • Management of an internal registry entry/exit.

    CONSERVATIONISTS services available interconnection with other applications.
    These services cover types of functionalities differentiated.

     

     

    News

    12 January 2016

    La Universidad de Zaragoza se incorpora al Servicio Compartido de Gestión del Registro Unshade accordion

    The University of Zaragoza has begun to use the SONG application for the management of their registration offices entry/exit and the connection with the platform SIR exchange of rows in electronic format, incorporating the use of Shared Service management DTIC registry.

    The University will manage through this system exchange of documentation in both physical and electronic format among its 20 offices of registration and nearly 200 units and departments, as well as the exchange of registration and electronic documentation with the rest of agencies integrated into the platform SIR.

    Se trata de la primera universidad pública en adherirse a este servicio compartido y el primer organismo fuera de la Administración General del Estado en utilizar la aplicación GEISER de gestión del registro, beneficiándose así de la racionalización y eficiencia en el uso de los recursos informáticos que supone la utilización de herramientas comunes y servicios compartidos.

    This latest incorporation is also a very important lever for the electronic management procedures Zaragoza university, moving in this way in the adoption of the administration without papers thus improving administrative efficiency that it is in a better service to the citizen.

    More information in the CTT on solutions CONSERVATIONISTS and SIR

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