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Integrated management of registration services (SONG)

  • Short Name:
    CONSERVATIONISTS
    Summary:
    CONSERVATIONISTS (integrated management of registration services) is an integral solution of registration which works in cloud mode to provide the service for any public body, that covers both the management of their registration offices input/output as the reception and dispatch of rows in target tramitadoras units of documentation.

    El servicio de registro GEISER es la pieza principal del Servicio Compartido de Gestión de Registro.
    The application allows the digitization of the documentation provided by the citizen in offices, and having certification SICRES 3.0 enables the exchange of rows in electronic format with other agencies connected to the platform SIR.
    Para solicitar el servicio GEISER es necesario firmar un Convenio. Toda la información se encuentra en la pestaña Descargas: Instrumento Jurídico para el Consumo del Servicio
    Target audience:
    , Councils and Assemblies Scenario, AGE, municipalities of large population, REGIONAL GOVERNMENTS
    Agencies Responsible:
    Ministry of economic affairs and Digital Transformation
    Secretariat of digitization status and Artificial intelligence
    General Secretariat of Digital Administration
    Usage:
    Service in network to end user
    Contact:

    Focus integrators and Developers (CAID):  

    https :// ssweb.seap.minhap.es/help/consultation/conservationists

    Distribution list:

    There is a distribution list for users SONG, through which are broadcast informational emails on:

    • Changes in the implementation
    • Incidences and problems
    • News

    Both users and technical personnel managers of public administrations, you can subscribe to this list if you wish to receive such notices. Can register in the following link (Opens in new window) .

    Type of Solution:
    Infrastructure or common service
    Status of the Solution:
    Production
    Organic Area:
    State
    Technical Area:
    Horizontal services for the AA.PP, websites, electronic headquarters and attention to the citizen, support for the electronic processing
    Functional Area:
    Government and the public Sector
    License:
    Not implemented
    Interoperability level:
    Technical
    Programming language:
    JAVA
    Operating system:
    Any

    Description

    The Transformation Plan Digital AGE and their OOPP ( https :// administracionelectronica.gob.es/pae _ Home/pae _ Strategies/Estrategia-TIC-AGE.html ) constituye el marco estratégico TIC de la AGE y sus OOPP. En esta Estrategia TIC, se establecen tanto el Marco regulador para la declaración de servicios compartidos  ( https :// administracionelectronica.gob.es/pae _ Home/dam/jcr: cb9fa902-7a68-4255-bc0b-98ceed403058/20151002-Marco-regulador-declaracion-servicios-compartidos.pdf ), as the first statement of 14 shared services ( https :// administracionelectronica.gob.es/pae _ Home/dam/jcr: ed0ea576-d9fc-4c7f-a8bf-45314ea5aaab/20151002-Declaracion-servicios-compartidos.pdf ).

    This figure of shared services, created by the Royal Decree 806/2014, 19 September, is one of the key operational instruments of the new governance TIC and falls within the strategic objective 3 of the strategy “ greater efficiency in the provision of services TIC ”, specifically the line of action 6 “ providing shared common services ”.

    Well the SONG registration service is the centrepiece of the Shared Service registration management collected between 14 shared services of the TIC Strategy.

    The service is currently CONSERVATIONISTS use compulsory for all AGE and its Executive Committee OO.PP. commission TIC Strategy may authorize the exception to those units with registration solutions and provide specific operational equivalent functionalities or higher than the shared service when warrant that the cost structure of your solution, the costs of migration to the solution shared and the specific requirements and integration with its architecture advise the maintenance of the specific solution, as well as when communicating reasons of failure of the common service to implement specific functionality that identify as essential for the management of the agency. In all cases without exception, will be mandatory integration with the SIR of specific solutions in response to National Schema Interoperability, ENI and legal requirements under the law 39/2015, 1 October, Common Administrative procedure of public administrations ( https :// boe.es/daily _ boe/txt.php? id = BOE-A-2015-10565 ).

    La incorporación de una entidad al sistema puede realizarse de inmediato ya que en la actualidad se cuenta con el sistema denominado GEISER, desarrollado por la SGAD, que satisface los requisitos de esta solución integral de registro y se encuentra plenamente operativo.
    No obstante, el organismo que se adhiera al servicio deberá realizar una adecuación de sus medios humanos (formación y capacitación de usuarios), materiales (instalación de escáneres en los puestos de los usuarios) y técnicos (integración con aplicaciones sectoriales, en su caso).

    GEISER es una solución integral de registro adecuada para cualquier organismo público, prestada en modo nube y que proporciona los servicios de Registro Electrónico, Registro Presencial, Intercambio de Registros Internos y Externos (a través de la plataforma del Sistema de Interconexión de Registros, SIR).

    Its main features are:

    • Use service mode (in the cloud).
    • Only requires internet connection from the network SARA, scanner and digital certificate.
    • Has its own log book by which serves both for the registration of the seats themselves as those aimed towards other administrations (through the platform SIR).
    • Web services available for using the SONG information by other systems or applications.
    • Permite la distribución de los asientos registrales a las unidades de tramitación.
    • Actualmente se ofrece su uso en el ámbito de la Administración del Estado mediante convenio. Para más información acerca del instrumento jurídico de la solicitud del servicio:

    https :// administracionelectronica.gob.es/ctt conservationists/downloads/

    La aplicación GEISER cubre todas las necesidades de gestión de la documentación presentada por los ciudadanos en las oficinas de registro presencial de las administraciones, así como las necesidades de Registro de las sedes electrónicas. También cubre la gestión de recepción y envío de registros entre las unidades tramitadoras destinatarias de la documentación a las que prestan servicio las oficinas de registro dotadas de GEISER.

    CONSERVATIONISTS ensures the deletion of paper movement through the digitization of the documentation provided by the citizen in the offices serving the national Schema Interoperability, sharing records in electronic format with all administrations integrated into SIR, and integration with processing applications for the exchange of seats and documentation, as well as the legal requirements under the law 39/2015, 1 October, Common Administrative procedure of public administrations ( https :// boe.es/daily _ boe/txt.php? id = BOE-A-2015-10565 ).

    In registry offices, CONSERVATIONISTS manages the records of entry/exit, allowing both traditional management in role as the digitization of the documentation submitted, complying with the technical standards of interoperability and with full legal guarantee.

    CONSERVATIONISTS allows the exchange with other agencies integrated into the platform SIR having the certification SICRES 3.0, as well as manage the exchange of physical documentation with any unit of the different Public administrations.

    En las unidades de tramitación, GEISER gestiona todos sus intercambios de documentación tanto en formato físico como electrónico:

    • Reception of documentation from the registry office.
    • Creation of official trips to other agencies (allowing your shipment electronically via SIR for those integrated agencies) or to citizens.
    • Exchange with other units tramitadoras the agency.

    CONSERVATIONISTS service offers the following functionality in registry offices:

    • High seats of entry into the official registry, allowing the digitization of the documentation provided by the citizen.
    • Transfer of the documentation tramitadoras units.
    • Exchange with other offices of row by SIR platform.
    • Management of rejections and replay of seats.
    • Validation of exit seats emitted by tramitadoras units.
    • Shipments of physical documentation.
    • Management of the log book: copy templates, lists, searches, editing, etc.

    The following features tramitadoras units:

    • Reception of the documentation provided by the registry office, with the possibility of rejection and forwarding.
    • Transfer of seats at sub-unidades dependent on the unity of its own.
    • Record exchange with other units tramitadoras.
    • Generation of official exit seats, both to agencies (with the possibility of electronic format for the integrated into the network system records, SIR) as citizens.
    • Sub-unidades management of their own.
    • Management of an internal registry entry/exit.

    CONSERVATIONISTS services available interconnection with other applications.
    These services cover types of functionalities differentiated.

     

     

    News

    12 January 2016

    La Universidad de Zaragoza se incorpora al Servicio Compartido de Gestión del Registro Unshade accordion

    La Universidad de Zaragoza ha comenzado a utilizar la aplicación GEISER para la gestión de sus oficinas de registro de entrada/salida y la conexión con la plataforma SIR de intercambio de registros en formato electrónico, incorporándose así a la utilización del Servicio Compartido de Gestión del Registro de la DTIC.

    The University will manage through this system exchange of documentation in both physical and electronic format among its 20 offices of registration and nearly 200 units and departments, as well as the exchange of registration and electronic documentation with the rest of agencies integrated into the platform SIR.

    This is the first public university in joining this service shared and the first agency outside the General administration of the state in use the application CONSERVATIONISTS registration management, benefiting from the rationalization and efficiency in the use of computer resources which involves the use common tools and shared services.

    Esta incorporación supone además un impulso muy importante para la gestión electrónica de los procedimientos de la Universidad de Zaragoza, avanzando de esta manera en la adopción de la administración sin papeles con la consiguiente mejora de la eficacia administrativa que redunda en un mejor servicio al ciudadano.

    More information in the CTT on solutions CONSERVATIONISTS and SIR

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