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Electronic manager recruitment files

  • Indicators:
    • 25,600 files processed from May 2008 until October 2010 for the three departments and 2 pilot entities.
    • Premio CATCert 2008 a la mejor iniciativa de uso de la firma electrónica dentro de una Administración Pública.

    Functional description

    The initiative is the definition, construction and implementation of an electronic management system of recruitment files (GEEC) of corporate use for the entire Generalitat , allowing the management of typologies of contracts imposed by the legislation of contracts and adapted to the specific needs of each department and Agency.

    The GEEC allows obtaining information directly by the different actors involved in the recruitment process through the system of associated BIW (availability of executives and operational reports on the system information) and also allows the electronic transmission of the information required by other systems (RPC).

    The steps followed for the implantation were:

    • Introduction in pilot departments and entities and integration of the application with other systems of Generalitat recruitment. Realization of evolutionary correction and necessary.
    • Implantation and deployment of the application to the rest of departments and different entities . It has awarded the deployment in 3 Lots and have been defined different Maintenance services of support to the different bidding companies, departments, agencies and end users

    From the point of view functional enables all tasks and activities key for the complete management of recruitment files, with consultation possibilities of documents and status of files, annexed and signing of documents, efficient management of lots, small contracts and invoices direct, decentralized access to the file integration with economic management systems, other applications and records, generation of communications and news, complete integration with electronic signature and monitorization and configuration of the actvidad.

    From the point of view organizational , units involved in the implementation of the Project are: the recruitment agencies, units of recruitment, units of economic management, intervention and economic control Bodies, units promoters, legal advice, units of documentation and archiving and strata managers.

    Technical Description

    The technological solution is mainly based on two market solutions: SAP and Documentum.

    • The part of SAP builds on SAP Netwaver, module RMS to cover the processing, PI for integration with other systems, BW for exploitation and analysis of contractual information, and SAP Portal as a single point of access to content manager.
    • The documentary management was resolved with Documentum for contractual document management, fully integrated with the tramitador.
    • The Database used is based on the platform Oracle 10.
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