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ARCHIVE

  • Short Name:
    archive
    Shortcuts:
    Access Archive (Opens in new window)
    Summary:
    Archive es una aplicación web de archivo definitivo de expedientes y documentos electrónicos, que cumple con lo dispuesto al respecto en el RD 4/2010, de 8 de enero, por el que se regula el Esquema Nacional de Interoperabilidad en el ámbito de la Administración electrónica.
    Archive provides the necessary tools for the creation by a super-administrador of a system of administration and management multidepartmental File centres, as well as the integration into Archive of the corresponding consuming applications and the management of documents and electronic records referred by the same.
    Target audience:
    Any Public Administration
    Agencies Responsible:
    Political ministry Territorial and Public Function
    Secretariat of state of Public Function
    General Secretariat of Digital Administration
    Usage:
    Installable product
    Service in infrastructure network
    Service in network to end user
    Contact:

    Focus integrators and Developers (CAID)

    Para comunicar un alta, incidencia o solicitud de soporte al Centro de Atención a Integradores y Desarrolladores (CAID) rellene el siguiente formulario:

    List of notifications of Archive

    There is a distribution list for users of Archive through which are broadcast notifications on:

    • New versions.
    • Changes in the platform.
    • Patches.
    • Problems/bugs relevant.
    • News

    To this list archive-avisos@listas-ctt.administracionelectronica.gob.es , you can subscribe to users, both technical staff and managers of public administrations that are using Archive. to register you can use the following link (Opens in new window) .

    Type of Solution:
    Infrastructure or common service, Implementation
    Status of the Solution:
    Introduction, production
    Organic Area:
    State
    Technical Area:
    Electronic processing, horizontal services for the AA.PP, semantic Assets, support for electronic processing
    Functional Area:
    Government and the public Sector
    License:
    EUPL (European Public License)
    Interoperability level:
    Semantic, technical
    Programming language:
    J2EE, Web Services
    Operating system:
    Linux

    Description

    Archive is a web application of final file , which has operations to work with files and electronic documents. The operations available we can divide at roughly in:

    • Administration of a file.
    • Management of centres of File.
    • Metadata management of technical standards
    • Records management.
    • Transfer files between Files.
    • Generation of records of change of custody

    Files and documents will be imported and classified within files and documentary series, and will pass by various states (both automatically, as a manual), depending on the conservation policy assigned.

    Archive also provides, mechanisms of notification of changes of states that occurred in files, as well as various management modules (users and roles, files documentaries, classification SIA and/or functional).

    Por otro lado, dispone de una serie de operaciones accesibles a través de servicios web, tales como enviar KELLER search for files, or obtain records of income.

    Siguiendo el modelo OAIS de gestión de archivos, Archive cubre todo el ciclo de vida de los documentos y sus sucesivas fases de archivo a largo plazo.

     

    Allows to generate, for each file and Documentary Series, the metadata of metadata Schema of the technical standard of interoperability of policy of electronic document management, needed to manage Files (as atomic unit) .Estas selections automatically translate into validation rules of SIP (Submission Information Package) so that they can thus be implemented by each center of File.

    Includes tools for generating these SIPs, as well as a display of the AIP (Archival Information Package) that is generated internally in the software File.

    Análogamente, en el proceso de intercambio entre Archivos, permite la generación de DIPs (Dissemination Information Package) de manera semiautomática, para el traspaso entre centros de archivo compatibles con estos protocolos.

    En relación con las Políticas de Conservación, permite la Eliminación Permanente, Parcial, Conservación Permanente y Pendiente de Dictamen.

    Among the features which are developing now includes, among others:

    • Documentation resealed
    • Massive format conversions

    Advanced management of metadata for defining and AIPs SIPs.

    La aplicación se encuentra ya liberada con licencia EUPL y disponible para su reutilización.

    News

    03 February 2020

    Posted the new version of distributable v.1.4 Unshade accordion

    Released a new version of distributable of Archive (v.1.4).

    To download the source code of the application, you must access the download area of the solution Archive.

    Esta versión incluye numerosas mejoras en la gestión interna de los expedientes y en el rendimiento de la aplicación.

    For more detailed information on developments that are provided, you should consult the file whatsNew _ 1.4.0.txt, which is included in the download section.

    02 March 2018

    Posibilidad de dar respuesta a solicitudes de acceso al archivo electrónico mediante paquetes de difusión Unshade accordion

    Se ha desplegado la nueva versión de Archive (versión 1.2.5.5) que incluye una serie de nuevas funcionalidades y mejoras. En concreto, cabe destacar las siguientes novedades:

    • Rediseño de la interfaz de usuario. Se ha cambiado por completo el diseño de la interfaz, de manera que la aplicación posee ahora un diseño más atractivo y usable.
    • DIP package management (Dissemination Information Package). It has implemented a new functionality to generate packages power. With this new functionality is intended to respond to requests for access to the file you receive archivists. when an archivist receives a request for access to certain files of your electronic file, you must generate a new package of dissemination. This package will incorporate the files that should be provided to the applicant. Once the Archivist has included all files in the package of dissemination, you must close the package and generate a login credentials. The login credentials will generate indicating the person's NIF and will be sent to you by email together with the URL from which may consult the package of dissemination. Once the applicant receives these credentials, could access such URL to view or download the files.
    • Other fixes and improvements.
    05 October 2016

    New version 1.2.2.6 of ARCHIVE in production Unshade accordion

    On 5 October production has risen to the latest version of the application ARCHIVE. This version includes several fixes and improvements and new features relevant as:

    • Buscador elastic with:
      • Many filters
      • Information on the number of results
      • Ver detalle del expediente y del documento desde los resultados del buscador
      • Se añade funcionalidad de indexar masivamente expedientes y documentos a través de su serie documental
    • Incorporación en el detalle de los Expedientes y Documentos de la información de los metadatos adicionales no eEMGDE
    • Inclusión de la opción de indexar Expediente y Documentos de forma manual
    • Adds configuration to use as Redis cache in Archive
    • Adds section for administrators to consult the state of internal actions of Archive:
      • Status of indexing of files and documents.
      • Result of notifications of state changes to third
    • Modification of service GenerarSIP, it allows you to generate large files KELLER
    • New metadata of additional location in NAS
    • Mejora de la información al usuario cuando se solicita una transferencia manualmente
    23 September 2016

    New quick guide for public administrations who use the system of management of discontinuance of electronic records ENI - ARCHIVE Unshade accordion

    It has published a quick guide to administrations about Archive called "Archive in 3 steps", showing the main characteristics, current and future, the application of digital preservation.

    Moreover, indicates the steps to seek accesses to test the application, and other issues that may be of interest.

    http://run.gob.es/archiveguia (Opens in new window)

    More information about the solution ARCHIVE in the CTT

    06 July 2016

    Publication of the new version of distributable v.1.2.1 ARCHIVE Unshade accordion

    It has released a new version of the package distributable implementation ARCHIVE. Like the previous version, This includes the source code under license EUPL as well as binaries, bookstores and the documentation for your installation.

    The new functionalities and correction include the solution of several bugs, improvement and redesign of the screens of user management and applications of SIPs remisoras, improving incepted processes of files, functionality to check the correction of the notification services applications, improving traceability of actions on the files, allocation of unique identifier to each SIP, etc.

    For more information go to http://administracionelectronica.gob.es/ctt/archive/descargas

    19 May 2016

    The new version distributable of ARCHIVE v1.2.0 EUPL licensed Unshade accordion

    It has released a new version of the package distributable implementation ARCHIVE. Like the previous version, This includes the source code under license EUPL as well as binaries, bookstores and the documentation for your installation.

    The new functionalities and correction include the improvement in the traceability of files, improvements in the transfer process, management of a greater number of types of signature, improvements in the performance of generation of SIPs, in addition to include the first version of the search API through elastic search.

    For more information go to http://administracionelectronica.gob.es/ctt/archive/descargas

    26 February 2016

    The publication distributable version of ARCHIVE v1.0.0 EUPL licensed Unshade accordion

    It has published the first version distributable implementation ARCHIVE. This version includes the source code under license EUPL as well as binaries, bookstores and the documentation for your installation.

    This distribution includes a version of ARCHIVE with the features that are currently available in the service in the cloud offered by the direction TIC. This service will evolve and periodically will be posted new versions of distributable package.

    For more information go to http://administracionelectronica.gob.es/ctt/archive/descargas

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