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  • Short Name:
    Access Archive (Opens in new window)
    Archive is a web application of discontinuance of files and electronic documents, which complies with thereon in the "4 / 2010, of January 8th, that regulates the schema national of interoperability in the field of electronic administration.
    Archive provides the necessary tools for the creation by a super-administrador of a system of administration and management multidepartmental File centres, as well as the integration into Archive of the corresponding consuming applications and the management of documents and electronic records referred by the same.
    Target audience:
    Any Public Administration
    Agencies Responsible:
    Political ministry Territorial and Public Function
    Secretariat of state of Public Function
    General Secretariat of Digital Administration
    Installable product
    Service in infrastructure network
    Service in network to end user

    Focus integrators and Developers (CAID)

    Para comunicar un alta, incidencia o solicitud de soporte al Centro de Atención a Integradores y Desarrolladores (CAID) rellene el siguiente formulario:

    List of notifications of Archive

    Existe una lista de distribución para usuarios de Archive a través de la cual  se emiten notificaciones sobre:

    • New versions.
    • Changes in the platform.
    • Patches.
    • Problems / bugs relevant.
    • News

    To this list , you can subscribe to users, both technical staff and managers of public administrations that are using Archive. to register you can use the following link (Opens in new window) .

    Type of Solution:
    Infrastructure or common service, Implementation
    Status of the Solution:
    Introduction, production
    Organic Area:
    Technical Area:
    Semantic assets, horizontal services for the AA.PP, support to the processing mail, electronic processing
    Functional Area:
    Government and the public Sector
    EUPL (European Public License)
    Interoperability level:
    Semantic, technical
    Programming language:
    J2EE, Web Services
    Operating system:


    Archive is a web application of final file , which has operations to work with files and electronic documents. The operations available we can divide at roughly in:

    • Administration of a file.
    • Management of centres of File.
    • Metadata management of technical standards
    • Records management.
    • Transfer files between Files.
    • Generation of records of change of custody

    Files and documents will be imported and classified within files and documentary series, and will pass by various states (both automatically, as a manual), depending on the conservation policy assigned.

    Archive also provides, mechanisms of notification of changes of states that occurred in files, as well as various management modules (users and roles, files documentaries, classification SIA and / or functional).

    On the other hand, has a series of operations accessible via web services, such as sending KELLER search for files, or obtain records of income.

    Siguiendo el modelo OAIS de gestión de archivos, Archive cubre todo el ciclo de vida de los documentos y sus sucesivas fases de archivo a largo plazo.


    Permite generar, para cada Archivo y Serie Documental, los metadatos del Esquema de Metadatos de la Norma Técnica de Interoperabilidad de Política de Gestión de Documentos Electrónicos, necesarios para la gestión de Expedientes (como unidad atómica).Estas selecciones automáticamente se traducen en reglas de validación de los SIP (Submission Information Package) para que puedan, así, ser implementados por cada centro de Archivo.

    Includes tools for generating these SIPs, as well as a display of the AIP (Archival Information Package) that is generated internally in the software File.

    Análogamente, en el proceso de intercambio entre Archivos, permite la generación de DIPs (Dissemination Information Package) de manera semiautomática, para el traspaso entre centros de archivo compatibles con estos protocolos.

    In connection with conservation policies, allows the elimination permanent, partial, conservation permanent and pending Views.

    Among the features which are developing now includes, among others:

    • Documentation resealed
    • Massive format conversions

    Advanced management of metadata for defining and AIPs SIPs.

    The application is already released under license EUPL and available for reuse.


    02 March 2018

    Possibility to respond to requests for access to electronic file through dissemination packages Unshade accordion

    It has deployed the new version of Archive ( version) which includes a number of new features and improvements. In particular, it is noteworthy developments include:

    • Redesign of the user interface. It has completely changed the interface design, so that the application has now a more attractive design and usable.
    • DIP package management (Dissemination Information Package). It has implemented a new functionality to generate packages power. With this new functionality is intended to respond to requests for access to the file you receive archivists. when an archivist receives a request for access to certain files of your electronic file, you must generate a new package of dissemination. This package will incorporate the files that should be provided to the applicant. Once the Archivist has included all files in the package of dissemination, you must close the package and generate a login credentials. The login credentials will generate indicating the person's NIF and will be sent to you by email together with the URL from which may consult the package of dissemination. Once the applicant receives these credentials, could access such URL to view or download the files.
    • Other fixes and improvements.
    05 October 2016

    New version of ARCHIVE in production Unshade accordion

    El día 5 de octubre se ha subido a producción la última versión de la aplicación ARCHIVE. Esta versión incluye varias correcciones y mejoras y nuevas funcionalidades relevantes como:

    • Buscador elastic with:
      • Many filters
      • Information on the number of results
      • Ver detalle del expediente y del documento desde los resultados del buscador
      • Se añade funcionalidad de indexar masivamente expedientes y documentos a través de su serie documental
    • Incorporación en el detalle de los Expedientes y Documentos de la información de los metadatos adicionales no eEMGDE
    • Inclusión de la opción de indexar Expediente y Documentos de forma manual
    • Adds configuration to use as Redis cache in Archive
    • Se añade sección para administradores para consultar el estado de las acciones internas de Archive:
      • Status of indexing of files and documents.
      • Result of notifications of state changes to third
    • Modification of service GenerarSIP, it allows you to generate large files KELLER
    • New metadata of additional location in NAS
    • Mejora de la información al usuario cuando se solicita una transferencia manualmente
    23 September 2016

    New quick guide for public administrations who use the system of management of discontinuance of electronic records ENI - ARCHIVE Unshade accordion

    Se ha publicado una guía rápida para las administraciones acerca de Archive llamada "Archive en 3 pasos", en el que se indican las características principales, actuales y futuras, del aplicativo de preservación digital.

    Además, se indican los pasos para solicitar accesos para probar la aplicación y otras cuestiones que pueden ser de interés. (Opens in new window)

    More information about the solution ARCHIVE in the CTT

    06 July 2016

    Publication of the new version of distributable v.1.2.1 ARCHIVE Unshade accordion

    It has released a new version of the package distributable implementation ARCHIVE. Like the previous version, This includes the source code under license EUPL as well as binaries, bookstores and the documentation for your installation.

    The new functionalities and correction include the solution of several bugs, improvement and redesign of the screens of user management and applications of SIPs remisoras, improving incepted processes of files, functionality to check the correction of the notification services applications, improving traceability of actions on the files, allocation of unique identifier to each SIP, etc.

    For more information go to

    19 May 2016

    The new version distributable of ARCHIVE v1.2.0 EUPL licensed Unshade accordion

    It has released a new version of the package distributable implementation ARCHIVE. Like the previous version, This includes the source code under license EUPL as well as binaries, bookstores and the documentation for your installation.

    Las nuevas funcionalidades y correcciones incluyen la mejora en la trazabilidad de los expedientes, mejoras en el proceso de transferencia, gestión de un mayor número de tipos de firma, mejoras en el rendimiento de generación de SIPs, además de incluir la primera versión del API de búsqueda mediante elastic search.

    For more information go to

    26 February 2016

    The publication distributable version of ARCHIVE v1.0.0 EUPL licensed Unshade accordion

    It has published the first version distributable implementation ARCHIVE. This version includes the source code under license EUPL as well as binaries, bookstores and the documentation for your installation.

    This distribution includes a version of ARCHIVE with the features that are currently available in the service in the cloud offered by the direction TIC. This service will evolve and periodically will be posted new versions of distributable package.

    For more information go to


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